Yesterday, I showed you how to create a shortcut for an existing menu command. Today’s tip is similar to that but instead of a menu command, we’ll learn how to add a shortcut to the PDF drop-down menu on the Print Dialog Box, the Save as PDF command to be more specific. Even though the PDF menu is a drop-down instead of a standard menu on top of your screen, assigning keyboard shortcuts works the same was as assigning them to a standard menu.

As part of my workflow, I save a lot of documents as a PDF and I didn’t like having to take my hands off the keyboard to click the PDF box and then click Save as PDF. Given that the only place the Save As PDF command appears is on the Print Dialog, I decided to use the ⌘ + P shortcut, the same shortcut that launches the Print dialog box. So to save a document as a PDF file, all I need to do is press ⌘ + P shortcut twice. Cool hey?

Create a Keyboard Shortcut for the Save As PDF Command

1. Select  > System Preferences from the menu.
2. Click Keyboard.
3. Click the Shortcuts tab on top of the window.
4. Click All Applications in the right pane.
5. Click the + Symbol.
6. In the Menu Title box, type in: Save as PDF… (remember to use the Option+semicolon shortcut to create the ellipsis)
   
7. Click in the Keyboard Shortcut box.
8. Hold down the ⌘ key and then press the P key.
   
9. Click Add.

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