When you copy text from another application such as Microsoft Word or your Web browser and then paste it into Apple Mail, the formatting of the original text (bold, font size, font color, italic, etc.) is retained. This is true with almost all of the Mac applications – the original formatting is transferred when you copy/cut and paste.
However, this may not always be what you want. If you wish to paste the copied text in the same format as the destination text, use the Edit > Paste and Match Style command from the Mail menu. This will paste the text in the same format as the destination text.
Another option from the Edit menu is Paste as Quotation. Using this command, the inserted text is preceded by a vertical line, giving it the appearance of quoted text from a previous e-mail message.
Quick Guide: To Retain Formatting when Pasting into Mail
- Copy the text that you want to insert into an e-mail message using the Edit > Copy command.
- Create a new blank message in Mail.
- If inserting the text into an existing message, click in the location where you want to insert the text.
- Choose Edit > Paste and Match Style from the Mail menu.
- To insert the copied text as a quoted text, choose Edit > Paste as Quotation from the menu.
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